Academic Regulations

Graduate and prospective graduate students are responsible for being thoroughly familiar with the rules, regulations, and degree requirements of the Graduate School and of the academic departments, as well as with the Code of Student Conduct. Catalog applies to where the courses originate, not where the students originate.

The Fogelman College of Business and Economics, the College of Education, and the Herff College of Engineering have additional college degree requirements. The Cecil Humphreys Law School has a separate catalog that applies only to law school students. Please see Degree Programs  for individual program requirements.

Course Numbering System

Only non-degree and fully admitted graduate students may enroll in and receive graduate credit for courses numbered according to the following system:

6000-6999: Courses equivalent to 4000 level senior courses for which a limited amount of graduate credit may be earned. Students will be expected to do more work, such as an additional paper or additional higher level readings, to receive graduate credit.

• Students may not receive credit for a 6000 level course if they have credit at the 4000 level.
• 6000 level courses must be taught by members of the Graduate Faculty.
• No more than 15 post-baccalaureate hours of 6000 level courses may be applied to a doctoral degree.

7000-7999: Courses open primarily to master’s students and taught by members of the Graduate Faculty

8000-8999: Courses open primarily to post-master’s students and taught by members of the Graduate Faculty

9000: Dissertation, directed by a full member of the Graduate Faculty

Course Load Limitations

Fifteen semester hours of coursework is the maximum load for students devoting full time to graduate study during regular sessions. The maximum total number of hours of graduate course work for which a graduate student may enroll during the Summer Session is 9. Those who register for 9 or more hours per semester in the academic year will be considered full-time students.

Doctoral students who have completed and passed their comprehensive exams will be allowed to enroll in 1 credit hour to be considered full-time students. These students are required to sign a statement on their comprehensive exam results form indicating that they will work at least part-time on their dissertation for the next four semesters following their comprehensive exams (excluding summers). If students are not working at least part-time on their dissertations they are required to notify the Graduate School. Working less than part-time may result in federal financial aid implications. After four semesters, this agreement must be reevaluated. Please contact the Graduate School at that time. 

Requests for overloads must be approved by the director of graduate studies in the student’s college or school. Students in the School of Communication Sciences and Disorders must obtain the approval of the director of graduate studies in that school.

Audit Courses

Students who are admitted to the University of Memphis may register to audit a course with the prior approval of the instructor and the head of the academic unit or designate. Students enrolling on an audit basis do not receive academic credit for that course. Particularly in high-demand courses, academic units should make sure that students who need these courses for degree credit can be accommodated before they issue permits for audits. Audits should not be used simply as a vehicle for obtaining access to laboratory or studio facilities.

Auditors are not required to take examinations and do not receive a regular letter grade. The student and the instructor should reach a precise agreement as to the extent and nature of the students participation in the course, including class discussion, projects, and readings. Students auditing a course will receive “audit” (AU) on the transcript only if they have attended regularly and participated according to the prior agreement with the instructor.

A student may not change from a grade point basis to audit or from audit to a grade point basis after the last day to add classes for that session. Any questions concerning this policy should be referred to the colleges.

Fees for audits will be assessed on the same basis as fees for credit courses.

Attendance Policy

Requirements for attendance in any graduate course will be determined by the instructor and will be communicated in writing to students in the first class meeting.

Change of Major or Advancing from a Master’s to a Doctoral Program

Graduate students who have previously declared a major but desire to make a change or who wish to advance from a master’s program to a doctoral program should apply to Graduate Admissions to begin the process by completing a Change of Status form.

A Change of Major/Program is considered the equivalent of reapplying for admission. All admission requirements of the new major or program must be satisfied before a change can be granted; admission to the new program is never automatic.

Withdrawing from Classes After the Add/Drop Deadline

Courses may be added or dropped after initial registration for a limited time only. Refer to the Registrar’s Student Calendar for appropriate deadlines. Courses may be added late only upon approval of the instructor and the director of graduate studies in the student’s college. Students in the School of Communication Sciences and Disorders or College of Professional and Liberal Studies must obtain the approval of the director of graduate studies in those units.

Students may withdraw from courses after the drop date only when circumstances beyond the student’s control make it impossible to complete the semester. Two examples of such circumstances would be: extended personal illness or job relocation, both of which are identified as legitimate grounds for action. Also, late and retroactive drops or withdrawals will be processed for students for which a clerical error has been made (e.g., wrong section number) and for students who change from a thesis to a non-thesis master’s degree program (thesis courses 7996 or 7999). These cases must be verified by the departmental graduate coordinator. Late drops or withdrawals will not be approved in a situation in which a student might simply wish to avoid receiving an unsatisfactory grade. 

Late drops must be approved by the director of graduate studies in the student’s college. A benefits and Title IV funds for enrollment fees are subject to cancellation and immediate repayment if the recipient stops attending, whether or not the student has dropped a course. 

Withdrawal from the University During a Semester 

A graduate student may withdraw (drop all courses from which they enrolled during a specific semester) from the University after the specified drop date must seek approval from their program coordinator. Late withdrawals must be approved by the Director of Graduate Studies in the student’s college and submitted to the Graduate School.  Failure to officially withdraw will result in grades of “F” for the courses in which the student is enrolled. 

Students enrolled on a non-degree basis must obtain the approval of the Dean of the Graduate School or approved designee. VA benefits and Title IV funds for enrollment fees are subject to cancellation and immediate repayment if the recipient stops attending, whether or not the student has withdrawn. 

Leave of Absence

Continuous enrollment is expected of all late stage (those working on dissertations, theses, or final projects) graduate students; however, in rare circumstances a student may need to petition for a leave of absence within the final stage (dissertation, thesis, final project) of their degree program when, due to hardships beyond their control, they cannot be continuously enrolled. Such circumstances can be related to military duty, medical or sudden job relocation. A petition form, with instructions, can be found here. Appropriate documentation must be provided by the student and approved by all signatories.

Grading System

The table below shows the grades that may be awarded with their quality points:

Plus/Minus Grading Scale
 

Grades used to postpone or suspend course completion include “I” (incomplete), “IP” (in progress), and “W” (withdrawn).

Independent studies or problems courses, directed readings, student teaching, workshops, practica, internships, theses, and dissertations should be graded “A-F, IP” or “S”,”U”, IP.” A grade of “S,”“U,” or “IP,” does not carry any quality points and is not included in computing GPA.

Incomplete: The grade “I” (Incomplete) may be assigned by the faculty member in any course other than those with “IP” grading in which the student is unable to complete the work due to extraordinary events beyond the individual’s control that are acceptable to the faculty member. The “I” may not be used to extend the term for students who complete the course with an unsatisfactory grade. Unless the student completes the requirements for removal of the “I” within 90 days from the end of the semester or summer session in which it was received (see the University Calendar), the “I” will change to an “F,” whether or not the student is enrolled. The faculty member may grant up to a 45-day extension if sufficient extenuating circumstances exist. At the end of the extension period, the “I” grade will automatically revert to “F” if the student has not completed the requirements. The student will be certified for graduation only when all requirements are met, including the removal of “I” grades. If a student has an “I” in a course necessary to fulfill degree requirements in the semester in which he or she expects to graduate, the certification process and graduation will automatically be deferred to the next term.

In Progress: In some courses with “IP” (In Progress) grading, faculty members may assign “IP” to extend the time permitted for the completion of research or course requirements. A student awarded an “IP” grade must re-enroll in the course for the same number of hours to complete the work. Students must continuously re-enroll in thesis or dissertation courses but the hours may vary. The final grade will be submitted by the faculty member at the end of the term in which the work is completed.

Thesis/Dissertation Grading: The use of S, U, IP grading for theses and dissertations is different from its use for other courses. The grade of “S” is ONLY awarded when the student successfully defends the thesis or dissertation; the grade of “U” is awarded ONLY when the student fails to defend successfully. Otherwise, the grade of “IP” is awarded to indicate that the student is progressing in a timely manner. Students must enroll for at least 1 thesis or dissertation hour for each semester (except for summer sessions) that they are working on the thesis or dissertation.

Grade Point Average: Graduate students must maintain a minimum of a 3.0 GPA (“B”). Grades of “D” and “F” will not apply toward any graduate degree, but will be computed in the GPA. No more than 7 hours of “C-,” “C” or “C+” will be applied towards meeting degree requirements. Grades earned at another university will not be computed in the cumulative GPA. Grades in courses that are older than the time limitation set for completion of a given degree will be shown on the transcript.  With permission of the academic department, however, these grades will not be included in the computation of the GPA used for graduation. Only courses that have been validated will count toward the degree (see below for validation policy). The overall GPA required for graduation, computed on all graduate level courses completed whether or not they are listed on the candidacy form, must also be a minimum of 3.0.

Repetition of Courses: A graduate student may repeat a course to earn a higher grade only if the earned grade was a “U” or lower than a “B” (3.0). No course may be repeated more than once to improve the grade. Only the grade earned in the second attempt will be included in the computation of the cumulative grade point average using the grade change workflow process. A maximum of two courses may be repeated during the student’s total graduate career to improve a grade. However, if a student advances to a doctoral program and wishes to repeat a third course at the doctoral level, the student must seek approval from the director of graduate studies. Students should always check with their advisors before enrolling in a course a second time.After completion of the repeated course(s), students must go to their director of graduate studies or designee to get approval for grade replacement.

Grade Changes: Grades properly issued in a course by the faculty member of record will not be altered except when an error was made in computation or reporting or as a result of a formal grade appeal. A grade other than “I” or “IP” may not be changed as a result of additional work after a grade has been submitted to the Office of the Registrar.

Maximum Combined Credit Hours to Fulfill Degree Requirements

For graduate students, the maximum amount of combined hours of transfer credit, credit by examination, course validation and experiential learning credit used to fulfill degree requirements is two-thirds the number of hours required for the degree. 

A maximum of 15 credits may be transferred from certificate programs to non-related graduate degrees, subject to approval of the graduate program as well as the graduate school. Moreover, all credits from a certificate program may be transferred to a relevant graduate degree where the entire content of a given certificate could satisfy some of the requirements of a graduate degree. Students should consult the degree program department in advance to determine which of the certificate program credits are appropriate for transfer. 

The Graduate School sets minimum standards to which all the diverse graduate programs across the university must adhere. Individual colleges, schools, and graduate programs are encouraged to set more stringent requirements as necessary to meet their accreditation and student needs. 

For additional information about credit by examination procedures, contact the Graduate School Graduation Analyst or the Graduate School Office at 901.678.4212.

Credit by Exam and Course Validation 

For Credit by Exam and Course Validation information please the Registrar Office’s website.

Transfer Credit

Credit towards a graduate degree does not transfer automatically. In general, however, graduate work completed at another institution in a program accredited at the graduate level may be accepted in a graduate degree program at the University, with the following provisions. (1) They relate to the content of the graduate program and/or are comparable to those offered at the University. (2) They do not exceed time limitations set for master’s and doctoral programs.

Credit previously earned at another institution must be presented for evaluation no later than the end of the student’s second semester of enrollment. Forms are available on-line or from the Graduate School Graduation Analyst. Only transcripts received directly from an issuing institution are considered official.

Approved transfer credit may be accepted for one-half the number of semester hours of course credit toward a master’s or doctoral degree. Individual academic units may set more stringent limitations. For students completing a graduate certificate program, only six hours may be accepted for transfer.

Credit will be transferred to apply toward a doctoral program upon approval of the student’s advisory committee.

Courses proposed for transfer credit must meet the following requirement. The University of Memphis requires a minimum of 750 contact minutes for each semester credit (2250 for a 3-hour course). 

Grades earned at another institution will not be computed in the University cumulative grade point average, nor will they be accepted for transfer, unless they are “B” (3.0) or better. No credit will be transferred unless it meets with the approval of the major advisor or program graduate coordinator.

If the student is transferring credit from a completed graduate degree, up to 15 credit hours may be transferred.

Appeals Procedures

Any graduate student has the right to appeal grade and retention decisions made by the program, college, or University  in the implementation of University policy. If a student determines that individual circumstances warrant an appeal, the request for appeal must be filed in the University office responsible for the administration of that policy or the office specified in the policy statement. 

NOTES:

1. “Class days” excludes Saturday, Sunday, and holidays.
2. The summer sessions are considered as one term for appeal purposes
3. The Graduate Appeals Committee shall be composed of a chair, seven members, and three alternates constituted as follows:

A chair designated by the Dean of the Graduate School and selected from the graduate faculty; a graduate faculty member and alternate designated by the Dean of the Graduate School; two graduate faculty members and two alternates elected by the University Council for Graduate Studies; three students and one alternate selected by the Dean of the Graduate School.

Grade Appeals

This appeal procedure provides any graduate student at The University of Memphis with a clearly defined avenue for appealing the assignment of a course grade that the student believes was based on arbitrary or other reasons not related to academic performance. All cases alleged to be based on prejudice or discrimination will be referred to Office of Institutional Equity.  In all cases, the student shall have the burden of proof with respect to the allegations in the appeal and in the request for a hearing. 

The student must initiate the appeal process within 20 class days after the start of the following semester. If the instructor, chair, and dean or designee (individual or committee) fail to respond to the student’s appeal within the time limits, the Graduate Appeals Committee shall act on the student’s appeal. The procedure is terminated if the student and the instructor agree on the grade. If neither the student nor the instructor appeals a decision within the appropriate time limit, the disposition of the appeal made in the previous step shall be final.

A written record of all decisions shall be kept with the file at all steps in the process. Copies of all correspondence and records shall be retained in the office in which the appeal is finally resolved. The original documents shall be forwarded to the Graduate School for filing.

All parties must carefully adhere to the following procedure, observing the deadlines.

Step 1

Time Limitation: Early enough to meet the deadline in Step 2.

The student shall first consult with the instructor in an effort to provide a satisfactory resolution of the appeal. If for any reason the faculty is unresponsive or unavailable, proceed to Step 2. If agreement is reached between the student and faculty, the appeal process ends.

Step 2

Time Limitation: Twenty class days into the following semester.

If the appeal is not resolved in Step 1, the student must complete a Graduate Appeal Form (available in PDF format on the Graduate School’s Resouces page or in the Graduate School). This form, accompanied by a written statement detailing the factual basis of the  faculty’s written rebuttal gathered by the chair or equivalent, shall be taken by the student to the chair of the department in which the course was taken. The written appeal must be received by the chair within 20 class days from the start of the following semester. The department chair shall then address the appeal in consultation with the faculty and the student within 20 class days of the date of submission of the written appeal. If the faculty is unavailable, the chair should proceed with the appeal. The chair must provide a written rationale for any decision made, which shall become part of the file. 

If the department chair was the faculty of the course involved in the appeal, or if for any reason the chair disqualifies themselves, the student may proceed to Step 3. 

The chair is empowered to change the grade if they find that the original grade was based arbitrary or other reason not related to academic performance. The chair shall notify both the student and the faculty in writing of the action taken. Either the student or the faculty may request a copy of the full file in order to appeal the chair’s decision within five (5) class days of decision notification by filing a written request for a hearing before the dean of the college (or their designee). 

Step 3

Time limitation: Within five (5) class days after Step 2.

If the appeal cannot be resolved at the level of Step 2 within the prescribed 20 class days, the student or the faculty has five (5) class days of decision notification to request in writing (with a copy to the Graduate School) that the chair forward the appeal to the dean of the college (or their designee). The chair shall provide the dean or designee with the Graduate Appeal Form, the chair’s written rationale, a copy of all correspondence and decisions, along with other records pertaining to the appeal. 

The dean or designee should resolve the grade appeal within 20 class days. If the dean or designee finds that the request lacks merit, they shall notify the student, the faculty, and the chair in writing; the grade shall remain as recorded. The dean is empowered to change the grade if they find that the original grade was based arbitrary or other reason not related to academic performance.  The dean must provide a written rationale for any decision made, which shall become part of the file. 

Either the student or the faculty may appeal the dean’s decision within five (5) class days of decision notification by filing a written request for a hearing before the Graduate Appeals Committee with the Dean of the Graduate School or designee. This request must be accompanied by the Graduate Grade Appeal Form, a copy of all correspondence, including the dean’s written decision, and other records pertaining to the appeal. 

Step 4

Time limitation: Within five (5) class days after Step 3.

The written request for a hearing before the Graduate Appeals Committee should state the factual basis for the appeal of the results of Step 3. All supporting documents, including the Graduate Grade Appeal Form, should be included at the time of submission. 

The Dean of the Graduate School (or their designee) shall forward the request to the chair of the Graduate Appeals Committee. The chair shall subsequently distribute copies of the request to the members of the committee for consideration. If the Committee finds the student’s or the faculty’s request merits a hearing, the Committee shall notify the student, the faculty, the chair, and the college dean of the date, time, and the location of the hearing. If the Committee finds that the request does not merit a hearing, the student, the faculty, the chair, and the dean shall be so notified in writing. The hearing may be attended remotely using available technology. 

The Graduate Appeals Committee should resolve the appeal within twenty (20) class days. To hold a hearing, the seven (7) members of the Committee (or appropriate alternates) must be present. The faculty and student will present their cases at the hearing in each other’s presence. If a majority of the Committee agrees that the grade should be changed because it was based arbitrary or other reason not related to academic performance, the Committee shall notify the Dean of the Graduate School, who shall be empowered to change the grade without the consent of the faculty, the chair, or the college dean. Otherwise, the grade shall remain as recorded. The decision of the Committee shall be communicated to all parties in writing. The decision of the Graduate Appeals Committee shall be final. 

The appeals procedure is not complete until all appropriate records are forwarded to the Graduate School Office. At this time, the Dean of the Graduate School shall notify the Office of the Registrar, Corrections, of any grade change. A copy of the Graduate Appeals Form shall become a part of the student’s file. A permanent record of all grade appeals reviewed by the Appeals Committee shall be maintained in the Graduate School. 

Retention Appeals

Any action that results in a student being terminated from their graduate program may be appealed under the following procedures. These actions may include a second failure on comprehensive examinations, failure on a thesis or dissertation oral, a second semester on academic probation, or an action of a program retention committee. Appeals are to be presented and hearings on appeals convened only during periods in which the academic units of the University are in session. 

Step 1

1. Time Limitation: 20 class days following the date the termination was received.
   The student must submit a written request to the department chair for a hearing to appeal termination from the program. The request should state the factual basis for the appeal.

2. Time Limitation: 20 class days into the next semester following receipt of the appeal.
   In consultation with the student, the department chair will render a decision on the appeal. The student will be notified in writing of the department chair’s decision and reasons supporting the decision. If the academic unit has no departments, the student proceeds immediately to Step 2. 

Step 2*

1. Time Limitation: Five (5) class days following Step 1.
   The student may appeal the decision made in Step 1 by filing, with the director of graduate studies in the student’s college, a written request for a hearing before the college’s council for graduate studies (or its equivalent). The request should state the factual basis for the appeal of the chair’s decision and include a copy of the chair’s decision. The college’s council for graduate studies may be convened if the college director of graduate studies finds merit in the student’s appeal.
2. Time Limitation: Twenty (20) class days following the receipt of the written request.
   The college council for graduate studies will notify and invite the student and chair of the date, time, and location of the retention appeals hearing. If the college council agrees that the student should be reinstated, the council shall be empowered to reinstate the student. The student and chair will be notified in writing of the college council’s decision and reasons supporting the decision.

*In the case of programs that are not represented on a college council, Step 2 will be omitted, and the appeal will be forwarded to the dean or designee of the department involved.

Step 3

1. Time Limitation: Five (5) class days following Step 2.
   If the appeal cannot be resolved at the level of Step 2, the student may appeal the decision by filing, with the Dean of the Graduate School or designee, a request for a hearing before the university Graduate Appeals Committee. The written request for a hearing must state the factual basis for the appeal and include a copy of all documents from Step 1 and Step 2.
2. Time Limitation: Twenty (20) class days following the receipt of the college’s decision.
   The Dean of the Graduate School or designee shall forward the request to the chair of the Graduate Appeals Committee. The chair shall distribute copies of the student appeal as well as decision letters from the department chair and/or college director to the members of the committee for consideration.

If the Committee finds the appeal merits a hearing, the Committee shall notify the Dean of the Graduate School or designee. The Dean of the Graduate School or designee will then notify the student, department chair, and college graduate director. A hearing will be scheduled in which the student, department chair (or designee), and college graduate director (or designee) are invited to present their cases before the Graduate Appeals Committee. The Graduate Appeals Committee will report their decision to the Dean of the Graduate School who will notify the student, department chair, and college graduate director in writing. The hearing may be attended remotely using available technology

If the Graduate Appeals Committee finds that the appeal does not merit a hearing, the student’s appeal is denied, and all concerned parties shall be notified by the Dean of the Graduate School or designee. 

If the Graduate Appeals Committee finds that the student should be reinstated, it shall be empowered to reinstate the student. The Dean of the Graduate School or designee will notify all concerned parties, including the student, their department, and the University Council for Graduate Studies in writing of the decision and reasons supporting the decision

The decision of the Graduate Appeals Committee shall be final.

Termination Procedures

Graduate Students may be terminated from a program for a second failure on comprehensive examination, unsuccessful defense of thesis or dissertation, a second consecutive semester on academic probation, or an action of a program retention committee. 

Procedures for notifying students of termination: 

1. The Advisor informs the student of intended recommendation to terminate. 
2. The student’s Advisor consults the Graduate Coordinator of the program. 
3. The Advisor, Graduate Coordinator, and/or Department Chair review the recommendation. If approved the Advisor, Graduate coordinator, and/or Department Chair sign and submit the termination form for review to the Associate Dean for Graduate Studies for the student’s College or School. The Associate Dean will consult all relevant parties. 
4. If approved, the Associate Dean for Graduate Studies signs and submits termination form to the Graduate School. 
5. The Dean of the Graduate School reviews the recommended request for termination. If the request is approved, the Dean sends a letter of termination to the student and copies all parties. The Termination Form can be found on the Graduate School’s website, located here: http://www.memphis.edu/gradschool/resources/forms_index.php 

Academic Misconduct

Graduate students at the University of Memphis are expected to observe the regulations and policies that govern the behavior of students as members of this academic community. These regulations and policies are published in the Student Handbook. In particular, graduate students should become familiar with the University’s policies on plagiarism in its various forms. Furthermore, term papers may not be used to meet the requirements of more than one course unless approved in advance by both instructors.

The University of Memphis Code of Student Conduct defines academic misconduct as all acts of cheating, plagiarism, forgery, and falsification.

The term “cheating” includes, but is not limited to:

• Using any unauthorized assistance in taking quizzes or tests
• Using sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments
• Acquiring tests or other academic material before such material is revealed or distributed by the instructor
• Misrepresenting papers, reports, assignments or other materials as the product of a student’s sole independent effort
• Failing to abide by the instructions of the proctor concerning test-taking procedures
• Influencing, or attempting to influence, any University employee in order to affect a student’s grade or evaluation
• Any forgery, alteration, unauthorized possession, or misuse of University documnts

The term plagiarism includes, but is not limited to, the use, by paraphrase or direct quotation, of the published or unpublished work of another person without full or clear acknowledgement. It also includes the unacknowledged use of materials prepared by another person or agency engaged in the selling of term papers or other academic materials.

Academic misconduct also includes furnishing false information to a University official, faculty member, or office; or the forgery, alteration, or misuse of any University document, record, or instrument of identification.The Academic Discipline Committee, a standing University committee appointed by the President, addresses allegations of academic misconduct.

Academic Probation

A graduate student whose cumulative grade point average drops below 3.00 will be placed on probation. A second consecutive semester on probation can result in suspension. Conditions under which continuation in the Graduate School beyond two consecutive semesters on probation will be granted must be recommended by the academic unit program directors/ coordinator of the program and approved by the director of graduate studies in the student’s college and the Dean of Graduate School. 

If, in the opinion of the the academic unit, and the Graduate School, a degree-seeking student is not making satisfactory progress toward degree completion, the student will be dismissed from the degree program. If, in the opinion of the academic unit in which the student is enrolled in coursework, and the Graduate School, a non-degree-seeking student is not making satisfactory progress toward licensure, certification, or program admission, the student will be dismissed from their graduate program. 

Graduate Faculty

The University of Memphis maintains three levels of graduate faculty: full, associate, and external. Only full graduate faculty members may chair doctoral committees. Full or associate graduate faculty may chair master’s committees. Full members of the Graduate Faculty may direct dissertations and associate members may direct theses in an academic unit other than their own at the discretion of the graduate coordinator and/or the chair of that department. External  graduate faculty may be members of doctoral and master’s committees in their areas of expertise, but may not chair them. 

No more than one external  graduate faculty member may serve as a voting member of a student’s committee. Membership in the Graduate faculty is required in order to teach 6000 level graduate courses or above. An emeritus faculty member continues to serve as a dissertation chairman under the condition that the supervised dissertation has passed a proposal defense before the emeritus faculty member retires. 

The Southern Association of Colleges and Schools requires that faculty teaching graduate and post-baccalaureate course work have an earned a doctoral or terminal degree in the teaching discipline or a related discipline. All departmental graduate coordinators should be members of the Graduate Faculty.

Additional information pertaining to application for graduate faculty status, including the Guidelines and Procedures for Graduate Faculty Status, is available on-line or can be obtained from the Graduate School.

Regulatory Issues

Human Subjects: All University of Memphis faculty, staff, or students who propose to engage in any research or scholarly activity involving the use of human subjects must have prior approval from the Institutional Review Board (IRB). The IRB is responsible for safeguarding rights and welfare of all persons participating in research or scholarly projects, whether funded or non-funded. Human subjects means a living individual about whom an investigator (whether professional or student) conducting research obtains: (1) data through intervention or interaction with the individual, or (2) identifiable private information. Research means a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge. For further information, contact the IRB coordinator in the Office of Research Support Services. 

Vertebrate Animals: All uses of vertebrate animals must receive prior approval from the Institutional Animal Care and Use Committee (IACUC). 

Biohazards: Research involving recombinant DNA, radioisotopes, or other hazardous material must receive prior approval by the Institutional Biosafety Committee. 

Privacy Rights of Parents and Students

The University complies fully with the Family Educational Rights and Privacy Act (FERPA) of 1974. This act is designed to protect the privacy of educational records, to establish the right of students to inspect and review their educational records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with the FERPA Office concerning alleged failures by the institution to comply with the Act.

Schools may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school.

For additional information, you may call 1-800-USA-LEARN (1-800-872-5327) (voice). Individuals who use TDD may call 1-800-437-0833.

Or you may contact us at the following address:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-8520

The provisions for the release of information about students and the rights of students and others to have access to the University of Memphis education records are published each semester in the online class listing. A copy of the Act and the University of Memphis Procedure may be reviewed in the offices of the Registrar or University Counsel.